## Navigation Path:

Office > Member App

### Introduction

The Member App Settings section allows you to customize the user experience and manage how employees interact with the office environment. Additionally, you can send targeted **In-App Notifications** for important updates or release notes.

### General App Settings

**Navigation Path:**
Office > Member App > Settings

To ensure the app works according to your office rules, configure these core settings:

- **Activation:** The **Member App** must be toggled "On" for users to access the platform.

- **Office Visibility:** Choose whether your office is visible to **all organization members** or only to those **assigned** to this specific location.

- **Search for a Colleague:** Enable this to allow users to see their teammates' bookings on the map, making collaboration much easier.

- **My Agenda:** Activate this to allow users to take personal notes and plan their day within the app.

### Custom Information & Support

If you want to guide users when they report an issue:

**Reported Problem Instructions:** Enable this to display custom text/instructions (e.g., "For urgent leaks, call extension 123") on the problem reporting page.

### In-App Notifications

**Navigation Path:**
Office > Member App > In-App Notifications

### Notification Overview

At the top, you can filter notifications:

- All

- Published

- Draft

### Managing Notifications

- Click **"Add New"** to create a notification

- Use the **three-dots menu** to edit or manage existing ones

- Click **"View"** to see details

Notifications are a powerful tool for direct communication.

- **Preview:** Click the purple preview icon to see how a notification looks before it goes live.

### Creating a New Notification

1. **Timing:** Choose between **Instant** (sent immediately) or **Scheduled**.

2. **Frequency & Expiration:** Set an expiration date and decide if the message shows **every time** the app starts or only **once**.

3. **Visuals:** Select a symbol/icon that matches the topic.

4. **Localization:** Choose the office language and add Header and Message content. You can easily add **multiple languages** to support international teams.

5. **Drafting:** Save your message as a draft to review it later.

### Activity Mails

**Navigation Path:**
Office > Member App > Activity Mails

Activity Mails are automated notifications triggered by specific system events (e.g., an administrator canceling a user's booking).

## Overview

Emails are grouped by:

- Organization

- Office

Each template represents a specific event:

- Booking confirmation

- Cancellation

- Check-in reminder

### How to manage them

- **Customization:** Click the **three dots** next to a template to edit the details.

- **Fields:** You can modify the **Email Subject**, the **Sender Name**, and the **Email Body/Template** to match your office's tone and branding.

- **Saving:** Always press **Save** after editing to ensure the automated system uses the updated version.

### Check-In Questionnaire

**Navigation Path:**
Office > Member App > Check-In Questionnaire

The Check-In Questionnaire is a powerful tool for compliance, health & safety, or office feedback. When enabled, users must complete the questionnaire before the system allows them to check in to an asset.

### Activation

- Enable **"Show Questionnaire for Check-In"**

- Users must complete the questionnaire before check-in

### Configuration Options

- **Timing:** Define the specific timeframe when the questionnaire should appear.

- **Validity:** Set how long the answers remain valid (e.g., once every 24 hours).

- **Lead Time:** Determine how long before the next check-in the questions must be answered.

- **Content:** Customize the **Title** and the individual **Questions** based on your office requirements.

Video:

[Door James - Admin Panel - Office - Member App Settings & In App Notification - EN](https://www.youtube.com/watch?v=0b6Acj5t63E)