## Overview

**Navigation Path:**
Office > Data Control & GDPR

### Introduction

In the Data Control & GDPR section, you manage privacy settings, retention rules, and data-handling policies for your entire organization.

### Uploading a Privacy Policy (PDF)

**Navigation Path:**
Office > Data Control & GDPR > Privacy Policy

In the Privacy Policy tab, you can upload your organization’s official policy document:

- Select your **PDF file** and upload it.

- Press **Save** to make the information visible to users in the app.

- This ensures transparency and compliance with GDPR regulations.

### Data Retention

**Navigation Path:**
Office > Data Control & GDPR > Data Retention

The Data Retention section allows you to define how long different types of data are stored, anonymized, or deleted. These settings apply **organization-wide**, impacting every office within your environment.

- **Prolonged Data Storage:** You can give users the ability to allow extended data storage beyond the standard period.

### Anonymization vs. Deletion

For each subcategory, you can independently define two types of data handling:

1. **Anonymization:** Specify if and when obsolete data should be anonymized so it can no longer be linked to an individual.

2. **Deletion:** Specify if and when obsolete data should be fully deleted.

### Configurable Modules

Retention settings can be managed for the following modules:

- Asset Booking

- Visitor Component

- Report a Problem

- Evacuation Management

- Event Management

### Finalizing Settings

- **Save:** Press Save to apply your GDPR and data retention settings across your organization.

- **Reset:** Press Reset at any time to return all values to the default configuration.

Video:

[Door James - Admin Panel - Office - Data Control & GDPR - EN](https://www.youtube.com/watch?v=Gugkgyk-uxA)