Outlook Integration

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1.1.1 Introduction

Outlook Integration ensures that meeting room bookings made via DoorJames automatically sync with your Outlook calendar. This keeps schedules aligned across all platforms without manual intervention and prevents double bookings.

1.1.2 Prerequisites

Before connecting individual rooms, ensure that:

• Global Activation: Outlook Integration must be activated at the organizational level.

• Permissions: Only Organizational Admins can enable this setting. If you lack access, contact your organization's Admin.

1.1.3 Setting up the Connection

You can link a meeting room to Outlook when creating a new room or editing an existing one:

1. Locate the Outlook Connection field within the room settings.

2. If empty, click the purple pencil icon.

3. Enter the predefined Outlook email address for the specific room.

4. Confirm by clicking the purple check mark.

1.1.4 How to Find the Room Email in Outlook

If you are unsure which email address to use for a specific room, follow these steps in Outlook:

1. Go to New Items > Meeting.

2. Open the Room Finder option.

3. In the "All Rooms" pop-up, select your office location.

4. Select the desired room from the list.

5. Copy the address shown in the "E-mail Address" field.

6. Paste this address into the DoorJames Admin Panel.

Note: If your office does not have predefined meeting room emails yet, please contact your local IT or Office Administrator to set them up before attempting the integration.

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