Overview
To create a new asset:
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Click "Add asset" in the top-right corner
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Or double-click directly on the map (Map View)
This opens the Create Assets window with multiple configuration tabs.
Setup Structure
The asset creation is divided into four sections:
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Basic Information
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Restrictions
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Settings
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integrations
Basic Information
In this section, you define the core details of the asset:
Name
Enter the asset name
Total Amount
Define how many assets should be created → The system automatically generates numbered assets (e.g., Desk 01, Desk 02)
Description
Optional additional information
Location
Select the area where the asset will be placed
Features
Assign equipment or characteristics (e.g., monitor, whiteboard)
Capacity
Define how many users can use the asset
Pictures
Upload images via drag-and-drop or file upload
Restrictions (Access Control & Scheduling)
This section defines who can access the asset.
Restriction Type
You can choose between:
Choose owner
Assign a specific user who has full control over the asset
Apply Restrictions
Configure detailed access rules
Whitelist / Blacklist
Click "Add Whitelist Restriction" or "Add Blacklist Restriction"
You can define access by:
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All members
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Specific members (email input)
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Job titles
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Azure AD groups
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Member hierarchies (direct / indirect reports)
Time-Based Access Control
- Activate the toggle to enable scheduling
You can choose between:
Week Days (Recurring)
Define repeating access rules
Date/Time Range (One-time)
Define a fixed time period
Settings (Approval, Booking & Activation)
This section controls how the asset behaves in bookings.
Approval Process
- Enable "Activate approval process" → Bookings must be approved before confirmation
Function Type
Regular
Standard booking behavior
Quick Check-in
Asset can only be used on-site (no pre-booking)
Activation
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Activated → Asset is available
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Deactivated → Asset is hidden/unavailable
Deactivation Schedule
- Enable scheduling to automatically deactivate the asset at a specific time
Booking Duration
- Enable and define how long the asset can be booked
Integrations
Outlook Connection
Enter the room email address
This allows:
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Calendar synchronization
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Prevention of double bookings
Finalizing
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Click "Add" to create the asset
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Click "Cancel" to discard changes
Exporting Assets
- List View: Export your asset data as CSV or XLSX.
Floorplan View: Export the entire map as a PDF, PNG, or JPEG.
Video: