Creating New Assets

To create a new asset:

• Click "Add asset" in the top-right corner

• Or double-click directly on the map (Map View)

This opens the Create Assets window with multiple configuration tabs.

Setup Structure

The asset creation is divided into four sections:

1. Basic Information

2. Restrictions

3. Settings

4. integrations

1. Basic Information

In this section, you define the core details of the asset:

• Name
  Enter the asset name

• Total Amount
  Define how many assets should be created
  → The system automatically generates numbered assets
  (e.g., Desk 01, Desk 02)

• Description
  Optional additional information

• Location
  Select the area where the asset will be placed

• Features
  Assign equipment or characteristics (e.g., monitor, whiteboard)

• Capacity
  Define how many users can use the asset

• Pictures
  Upload images via drag-and-drop or file upload

2. Restrictions (Access Control & Scheduling)

This section defines who can access the asset.

Restriction Type

You can choose between:

• Choose owner
  Assign a specific user who has full control over the asset

• Apply Restrictions
  Configure detailed access rules

Whitelist / Blacklist

Click "Add Whitelist Restriction" or "Add Blacklist Restriction"

You can define access by:

• All members

• Specific members (email input)

• Job titles

• Azure AD groups

• Member hierarchies (direct / indirect reports)

Time-Based Access Control

• Activate the toggle to enable scheduling

You can choose between:

• Week Days (Recurring)
  Define repeating access rules

• Date/Time Range (One-time)
  Define a fixed time period

3. Settings (Approval, Booking & Activation)

This section controls how the asset behaves in bookings.

Approval Process

• Enable "Activate approval process"
  → Bookings must be approved before confirmation

Function Type

• Regular
  Standard booking behavior

• Quick Check-in
  Asset can only be used on-site (no pre-booking)

Activation

• Activated → Asset is available

• Deactivated → Asset is hidden/unavailable

Deactivation Schedule

• Enable scheduling to automatically deactivate the asset at a specific time

Booking Duration

• Enable and define how long the asset can be booked

4. Integrations

Outlook Connection

Enter the room email address

This allows:

• Calendar synchronization

• Prevention of double bookings

Finalizing

• Click "Add" to create the asset

• Click "Cancel" to discard changes

1.1.1  Exporting Assets

• List View: Export your asset data as CSV or XLSX.

Floorplan View: Export the entire map as a PDF, PNG, or JPEG.

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