Home Admin Panel Member App Settings & Notifications

Member App Settings & Notifications

Last updated on Jun 01, 2026

Navigation Path:


Office > Member App

1.1.1 Introduction

The Member App Settings section allows you to customize the user experience and manage how employees interact with the office environment. Additionally, you can send targeted In-App Notifications for important updates or release notes.

1.1.2 General App Settings

Navigation Path:
Office > Member App > Settings

To ensure the app works according to your office rules, configure these core settings:

  • Activation: The Member App must be toggled "On" for users to access the platform.

  • Office Visibility: Choose whether your office is visible to all organization members or only to those assigned to this specific location.

  • Search for a Colleague: Enable this to allow users to see their teammates' bookings on the map, making collaboration much easier.

  • My Agenda: Activate this to allow users to take personal notes and plan their day within the app.

  • Custom Information & Support

If you want to guide users when they report an issue:

Reported Problem Instructions: Enable this to display custom text/instructions (e.g., "For urgent leaks, call extension 123") on the problem reporting page.

1.1.3 In-App Notifications

Navigation Path:
Office > Member App > In-App Notifications

Notification Overview

At the top, you can filter notifications:

  • All

  • Published

  • Draft

Managing Notifications

  • Click "Add New" to create a notification

  • Use the three-dots menu to edit or manage existing ones

  • Click "View" to see details


Notifications are a powerful tool for direct communication.

  • Preview: Click the purple preview icon to see how a notification looks before it goes live.

  • Creating a New Notification:

  1. Timing: Choose between Instant (sent immediately) or Scheduled.

  2. Frequency & Expiration: Set an expiration date and decide if the message shows every time the app starts or only once.

  3. Visuals: Select a symbol/icon that matches the topic.

  4. Localization: Choose the office language and add Header and Message content. You can easily add multiple languages to support international teams.

  5. Drafting: Save your message as a draft to review it later.

1.1.4 Activity Mails

Navigation Path:
Office > Member App > Activity Mails

Activity Mails are automated notifications triggered by specific system events (e.g., an administrator canceling a user's booking).

Overview


Emails are grouped by:

  • Organization

  • Office

Each template represents a specific event:

  • Booking confirmation

  • Cancellation

  • Check-in reminder


How to manage them:

  • Customization: Click the three dots next to a template to edit the details.

  • Fields: You can modify the Email Subject, the Sender Name, and the Email Body/Template to match your office's tone and branding.

  • Saving: Always press Save after editing to ensure the automated system uses the updated version.

1.1.5 Check-In Questionnaire

Navigation Path:
Office > Member App > Check-In Questionnaire

The Check-In Questionnaire is a powerful tool for compliance, health & safety, or office feedback. When enabled, users must complete the questionnaire before the system allows them to check in to an asset.

Activation

  • Enable "Show Questionnaire for Check-In"

  • Users must complete the questionnaire before check-in


Configuration Options:

  • Timing: Define the specific timeframe when the questionnaire should appear.

  • Validity: Set how long the answers remain valid (e.g., once every 24 hours).

  • Lead Time: Determine how long before the next check-in the questions must be answered.

  • Content: Customize the Title and the individual Questions based on your office requirements.

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