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Data Control & GDPR

Last updated on Jun 01, 2026

Navigation Path:
Office > Data Control & GDPR

1.1.1 Introduction

In the Data Control & GDPR section, you manage privacy settings, retention rules, and data-handling policies for your entire organization.

1.1.2 Uploading a Privacy Policy (PDF)

Navigation Path:
Office > Data Control & GDPR > Privacy Policy

In the Privacy Policy tab, you can upload your organization’s official policy document:

  • Select your PDF file and upload it.

  • Press Save to make the information visible to users in the app.

  • This ensures transparency and compliance with GDPR regulations.

1.1.3 Data Retention

Navigation Path:
Office > Data Control & GDPR > Data Retention

The Data Retention section allows you to define how long different types of data are stored, anonymized, or deleted. These settings apply organization-wide, impacting every office within your environment.

  • Prolonged Data Storage: You can give users the ability to allow extended data storage beyond the standard period.

1.1.4 Anonymization vs. Deletion

For each subcategory, you can independently define two types of data handling:

  1. Anonymization: Specify if and when obsolete data should be anonymized so it can no longer be linked to an individual.

  2. Deletion: Specify if and when obsolete data should be fully deleted.

1.1.5 Configurable Modules

Retention settings can be managed for the following modules:

  • Asset Booking

  • Visitor Component

  • Report a Problem

  • Evacuation Management

  • Event Management

1.1.6 Finalizing Settings

  • Save: Press Save to apply your GDPR and data retention settings across your organization.

  • Reset: Press Reset at any time to return all values to the default configuration.

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